Duplicate staff entries in the My Staff table are usually caused by date range settings or multiple review periods
Go to My Staff from the left-hand menu
Click Filters
Adjust the Date From and Date To fields
Set a specific range to display only one record per staff member
Note:
Reviews are linked to specific date ranges
If your filter dates differ from review dates, duplicate entries may appear
Administrators can set default date ranges by configuring the academic year
Duplicates may occur if a staff member has overlapping review periods.
Review periods should not overlap
Only one review should be active at any given time
Example of correct setup:
01/09/2025 – 31/08/2025
01/09/2025 – 31/08/2026
Go to the staff member’s Staff Summary
Click Manage Reviews
Edit each review using the Edit button
Adjust the Start and End dates to ensure they do not overlap
Another cause of duplicates is partially started reviews.
In My Staff, locate the duplicated entry
Click Resume or the “Review not agreed by…” message
Select Cancel Review
This will remove the incomplete review and resolve the duplicate entry.